How do I load digital photographs... ?

The photos must be in a jpeg format and their resolution must be no more than the minimum Desktop resolution that any monitor has.  If the photo resolution is too high, the photo will print fine but you will get a flickering image when it is viewed in WinGAP.

 

The photos should be saved from the camera to a folder on the network.  This will allow access by all users who will be assigning the photos to the property components.

 

To attach a photo to a property component (res imp, land, comm imp, etc.), you will need to access the parcel that contains the component through the normal WinGAP search method.  Click the edit button that takes you to the component.  Right click on the photo button and you will get a menu with a single option providing you a means of adding a photo.

 

Click on the "Load Digital Photo" menu option, navigate to the folder where the photos have been downloaded from the camera, select the photo and the photo will be added to the property component.

 

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How do I print blank personal property forms?

To enable printing of blank personal property forms, download the file, ppforms.zip, into your WinGAP folder.  The file is found at ftp://ftp.wingap.com/reporting_forms.

Unzip the contents of the file into the WinGAP folder, replacing the existing files, airfrm.exe, boatfrm.exe, busifrm.exe, dnrfrm.exe and freefrm.exe.

To print blank forms:

1.  go to Reports >> Personal >> Reporting Forms
2.  select the form type (do not select DNR for printing blank forms)
3.  leave the order set to Name
4.  enter a beginning name of "a"
5.  enter an ending name of "a"
6.   click Go
7.  when prompted for the printing of blank forms, respond with Yes
8.  enter the number of forms to be printed  (to align the forms, enter 1 as the number to be printed)

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What does DNR import do? How does the DNR module work?

Each year, you receive a file (dnrnew) from us which contains the DNR registrations.  There is an import procedure in WinGAP that compares the records in the dnrnew file to the records in your existing dnr data file (dnr).  If a new registration is found or a name has changed, the record from dnrnew is added to your dnr file and flagged with a status of New.

During the process of printing PP reporting forms, you can print Marine forms from DNR which will be all of the records that are flagged as New.  These forms are

mailed. Any form that is returned indicating the boat is in the county and actually owned by the individual is "worked" through DNR.  This means that the DNR record is accessed and the user can add the DNR record information in a variety of ways:

1.       add new owner, account and boat

2.       add an account to an existing owner and add the boat to that account

3.       add the boat to an existing account

If the reporting form from dnr is returned indicating the boat has been sold or is no longer in the county, the user will access the DNR record and flag it as Inactive.  This will prevent the record from showing up on future DNR list.

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What do the reports under DNR actually do?

Old Boats - prints a listing of all records in your dnr.dbf that do not have a status of N (new).  Dnr.rpt is the report that is used.  The filter is built into the report.

New Boats - prints a listing of all records in the dnrnew.dbf regardless of status.  Dnrnew.rpt is the report used to print the listing.  There is no filter in this report.

Newly Registered Boats - prints a listing of dnr registrations that do not match between dnr.dbf and dnrnew.dbf.  Dnrnew.rpt is used with the following filter being passed:  dnr1.ga_reg <> dnrnew.ga_reg

Boats with Ownership Differences - prints a listing of dnr registrations where the registration numbers match between dnr and dnrnew but the names are different.  Dnrdiff.rpt is used with the following filter: 

dnr.ga_reg=dnrnew.ga_reg.and.(dnr.lname+dnr.fname<>dnrnew.lname+dnrnew.fname)  

The filter is part of the report.

Comparison - prints a listing of dnr registrations where the registration numbers match between dnr and dnrnew but either the names are different and/or the addresses are different.  Dnrdiff.rpt is used with the following filter being passed: 

dnr.ga_reg=dnrnew.ga_reg .and. (dnr.lname+dnr.fname<>dnrnew.lname+dnrnew.fname .or. dnr.street+dnr.city+dnr.state+dnr.zip <> dnrnew.street+dnrnew.city+dnrnew.state+dnrnew.zip)

DNR Import Report - the report lists all of the records in dnrnew.dbf that have a status of N (new).  The report file that is used is dnrnew.rpt and the filter expression, which is passed, is:

 dnrnew.dnrstatus="N"

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How do I create the files I send to the State Department of Audits?

Go to ftp://ftp.wingap.com/misc/dept_of_audits

Download the files in the above folder to your appraisal year folders (2003, 2004, etc).  You will be running this from folder representing the digest year for which the Department of Audits is requesting information.. 

Look at the instructions in the dept_of_audits_file_creation.pdf for detailed instructions.

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How do I create the Digest files I send to the service bureau?

From the WinGAP main menu: FILE > EXPORT > DIGEST FILES. Select the appropriate tax districts and decide whether or not you want your digest files to include the personal property less than $7,501. Once you have made your selections, click export. Upon completion, the exported files will be in fixed length ASCII text format. The location of the export files will be in subfolders of the appraisal year folder such as:

f:\program files\wingap\data\2004\temp\digest\

Following the export process you can upload those export files to the WinGAP ftp site and notify your service bureau of their existence and location.

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How do I print a list of Real Property PRCs without having to print each individually?

You have a couple of options:

 

1. you can go to each parcel and rather than print a prc, take the PRC Holding Bin option on the print menu.  This will place the parcels in the Holding Bin where you can print all of them at once.
2. go to Reports >> Real >> Property Record Cards.  Here you can select by parcel #.  If you are printing a single parcel, the beginning and ending items will be the same.  You must place the correct number of spaces in the parcel fields (no dashes).  Once again, you will be sending these to the Holding Bin. 

The Holding Bin can be found at Reports >> PRC Holding Bin >> Real.

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I have received my new CUV values, how do I apply them?

Step 1 - Load the new CUV values into WinGAP from the main menu: TOOLS > SCHEDULES > CONSERVATION USE LAND

Step 2 - Reappraise Conservation Use Land: TOOLS > REAPPRAISE > REAL PROPERTY > Check Conservation Use. Click the reappraise button.

You will not be prompted when the value exceeds the allowable percentage of change. This information will be recorded in the database and those parcels exceeding the limit can be printed with the report "cuv_reappraise_edit.rpt" found at ftp://ftp.wingap.com/reports/cuv. Download the report into your current appraisal year folder (2004, 2005, etc) and then print or preview the report from the report viewer found at REPORTS > REPORT VIEWER

If a parcel on the report needs to exceed the maximum allowable change (land split, change in land use, etc), you will need to edit the parcel's conservation use land information and force the change.

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How do I track Manufactured Homes converted to Real Property via the DMVS Form T-234 process?

Continue to place an occupancy of 4 (Manufactured Homes) on these homes and value them in the same manner as before. However, change the Decal Year to the year the T-234 was filed and in the Decal Number enter DMVS. With this info, we can track them fairly easily through reporting queries.

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How can I enter unique street addresses for improvements located on a single parcel of land?

The unique street address can be added to the improvement's sketch record. After sketching the improvement, add a custom label containing the unique street address for the improvement. Be certain to add the sketch prior to adding the custom label.

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We are ready to send change of assessment notices for Personal Property. What do we need to do?

To prepare for personal property assessment notices, follow this routine after all data entry is complete:

1. Run the data_edits routine to check for potential problems (make sure that everyone is out of WinGAP when doing this)
2. Check all of your county contact information for accuracy (Tools > Preferences)
3. Go to Reports > Assessment Notices and perform the following:
   1. Select Personal Property
   2. Unflag all accounts with the Unflag button
   3. Check the boxes assocated with the situation(s) for which you wish to have a notice printed and click set flags
   4. Close the screen.
4. Run and Review a preliminary list of accounts receiving an assessment notice (the report pers prop assmt notice list.rpt can be downloaded into your current appraisal year from ftp://ftp.wingap.com/reports/coa_reports or you can design a report of your own. The report should be run from Reports > Report Viewer
5. Make changes where necessary
6. After all is confirmed, go back to Reports > Assessment Notices and print the personal property notices (please preview some of the notices prior to printing to confirm accuracy)
7. Append notices to the notices archive when prompted when printing completes.

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How do I handle Residential Transitional property in WinGAP?

Residential Transitional properties are valued as pure residential. This means that no influences of adjustments that have been added to compensate for location or potential change in use may be applied to the property. It must be valued as other residential properties where no commercial / transitional forces are in effect.

The property should be handled in the following manner in WinGAP:

1. Enter the beginning year of the covenant in the CUV Year field on the Real Property General Information screen.
2. Change all of your digest classes to Residential-Transitional
3. In the field Hist Val, enter the value of the property less any commercial or transitional influences.
4. The current value of the property should include the additional value assigned for transitional adjustments.
5. The ST exemption will be calculated by subtracting the Hist Value from the current value.

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